The choice of a platform that meets the specific needs of each organization is becoming more difficult as businesses are striving to improve their governance procedures and accelerate growth. However, selecting a platform that is equipped with the best tools for efficiency and collaboration will lead to better decisions and streamlined processes.
Analyzing the features of every vendor’s board portal can help to ensure that the selected software will meet a board’s needs and expectations such as remote access to meetings and annotations on documents to improve collaboration. A central member directory, as well as scheduling tools that help streamline the organization process and synchronize invitations for meetings and allow for the development of dynamically built fully digital and precise agendas for meetings will significantly improve the way an organization’s board directors operates.
A review of the board software must also take into account the importance of having secure storage options to ensure that confidential data is secured. Instead of sending board documents via email or sharing with free editions of file-sharing software that pose security risks, dedicated board portals offer user-friendly options that are specifically designed for common board activities useful reference and come with certified physical facilities with advanced disaster recovery and secure encryption that is managed by the customer.
The final factor to consider in a comparison of board software is the user experience. It should be dependent on the ease of use and intuitiveness with which the tool can be used by all users. Choosing a platform that can hold the attention of board members through voting or chat tools will allow them to keep them entertained throughout a meeting and maximize their contribution.