Businesses handle a great deal of sensitive data and a breach of the data can cause irreparable damage to brand image trust among customers, as well as potentially legal issues. Secure document storage reduces the risk of these attacks and ensures that business operations are uninterrupted.
Storing information in a secure facility away from the site protects physical assets from various threats, such as natural disasters and theft. It also helps reduce the costs associated with maintaining paper-based systems, and streamline workflow processes with the ability to quickly transfer documents between devices, allowing instant access.
A secure document storage solution includes access control and encryption, as well as other features to ward off unauthorized data use. It should also include an automated backup system for data as well as activity monitoring to spot suspicious activities, and an easy-to-use interface that encourages employee adoption and makes the storage of confidential data an easy part of daily work.
View-only functionality helps protect intellectual property, as it stops people from editing files or downloading them to their personal computers and mobile devices. This helps to make them less susceptible to ransomware. Dynamic watermarking can also provide a unique virtual stamp that reveals to anyone who views an image who they are working with, helping companies to identify the attackers when a data leak happens.
As businesses grow, they need to ensure that their online document storage provider can keep up with the growth. The right provider should offer the ability to scale their services, and offer flexibility to increase capacity if needed, and ensure that workflows aren’t disrupted.
